Posts Tagged ‘presentation’

Laughing and Learning: A Perfect Pairing

Thursday, September 24th, 2015

Group of Multiethnic Cheerful People ApplaudingWhy pair laughing and learning?  Because it works.  Humour is one of the best ways to get your messages across, particularly if your audiences can identify with the stories you tell.   This also means that it is important to know your audience.

I use humour throughout my speeches and workshops and close my presentations with material that leaves my audiences laughing. Why is it important to do so? Because I believe the joyful memory will stay with them for the rest of the meeting and beyond.  If that memory is retained, then chances are, so will my messages.

Recall some of your favourite leaders, colleagues, trainers, and speakers.  The memorable ones are those who use a combination of compelling stories and humour to effectively communicate their messages. Of course we need substance –  proof points and concrete information to support what we are saying.  However, we also need to create balance with a lighter outlook.

Even Shakespeare knew the necessity of comic relief.  In his most tragic plays like, King Lear and Hamlet, he gave the audience a break from the intensity of the action by introducing a comedic scene.  There is a reason this interlude is called ‘comic relief ’.

Incorporating humour does not mean you have to be a comedian or joke teller.  It is about approaching your audience with a lightness of being.  It is about using humourous stories to encourage others to see solutions and possibilities, and to generate a collective positive experience.  People who share a healthy sense of humour tend to energize a room and engage colleagues and clients.

The next time you lead a meeting or deliver a presentation, consider ways to include humour – a lightness of being.  Your audiences will be attentive and grateful.

Presentations: Always have plans B and C

Thursday, January 9th, 2014

Plan A B C.001It is not unusual for a meeting or conference agenda to fall behind.  This can happen for a number of reasons, but one of the most common is speakers running over their assigned presentation times.  If you are asked to be a presenter then you have a responsibility to keep within your assigned limit, to do otherwise is indulgent and disrespectful of those with whom you are sharing the platform, and to the meeting planner who painstakingly developed the program.  Demonstrate professionalism and consideration. Be prepared.

You may have already experienced being that presenter who is the victim of the prolonged agenda. The scenario usually goes something like this.  You are the last, or close to last, speaker on the agenda. Out of the corner of your eye you see the meeting planner approaching with a stealth-like stride. Your inner voice sighs, “Uh, Oh.”, as your body goes tense.  Sure enough, you are asked to cut your 30-minute presentation, which you worked so long and hard to prepare, down to 15 minutes. Your mind races as your presentation flashes before your eyes. What slides should I cut?  What stories should I dump? Shall I speak double time?

Spare yourself this anxiety and be prepared with a Plan B, and possibly a Plan C.  Practice the abbreviated versions in the same way as you would your full presentation.

To determine how to make the edits consider these three questions:

1. What is the most relevant content for this audience?

2. What is the most compelling information?

3. What are the most compact stories and examples?

(Choose stories and examples that require minimal set up and narrative.)

Other Tips to making Edits:

–      Determine the content that is a “need to know’ for the audience versus ‘a nice to know’. The ‘nice to know’ information is the disposable one for your plan B and C

–      Time each story or example so that you know how long it takes to deliver.   Always practice in real-time and at performance level. Speaking more quickly is never a good solution.

–      Limit the number of slides and number of bullets. You can always expand when time allows.  Not every idea has to be displayed in your slide show.

–      Calculate the length of your Q and A and include this as part of your assigned time.  This timing is often overlooked or poorly estimated

Speech Versus Presentation

Wednesday, June 23rd, 2010

Woman presenter

Often in my presentation workshops and private speaker coaching sessions I am asked, “What is the difference between a speech and a presentation?” If you Google this question you will see many similar responses. A speech is only words with no slide support. A presentation is interactive with the use of slideware.

Today’s business world requires a hybrid scenario. We want to effectively communicate ideas while ensuring audience connection and retention in order to achieve our goals. Not everyone is an orator who can engage people for 30 minutes or more, so we tend to rely on slides for support and audience engagement. Used sparingly and selectively, slides can help underscore a message or illustrate an example.  Most importantly, however, you need to deliver your ideas with dynamic speech and animated body language. Breathe life into the content.