Posts Tagged ‘keynote speaker’

Goodbye 2016, Hello 2017!

Friday, February 17th, 2017

Each new year brings the good intentions of productive beginnings, and the vow to stop bad habits. Resolutions. With the arrival of 2017 came countless articles and social media bemoaning the horrible year we had just come through. The common refrain was, “Thank goodness 2016 is over!” At first, I was quick to join that chorus but then I shifted my perspective, as that was not a mindset I wanted to hang on to.

Before I get to my key message I need to share some back-story. I lost my Mother in November 2015, two years shy of her 90th birthday. I held her hand and watched over her fragile body, the one that gave me life. I prayed for more time despite the fact that I was blessed to have her in my life for so long. We are told, “No regrets”. So hard to do. So hard not to rewind our lives wishing what could have been. To go that route, I knew was futile and damaging.

So I shifted perspective.

I got a pad a paper and started to make a list all the special moments and milestones my mother and I shared. Quickly the list filled a page, then a second. I was amazed. I was comforted. I was grateful. My tears turned to smiles.

The loss, the disappointments, the shortcomings dwell in our minds. But if you started a personal list of joyful moments, achievements you may just be amazed and grateful. Sometimes we just have to see it on paper.

So I have started to a practice of writing down the positive events and moments that touch my life and keep the notes in a large Mason jar. I plan to refer to these notes when I feel overwhelmed or am need of some inspiration. Our heads get full of so much stuff that sometimes our most precious memories get buried. The jar is a convenient receptacle that can be accessed immediately. You don’t have to wait until the end of the year to take stock of your life.

 

 

‘Winging it’ is for the Birds.

Thursday, February 18th, 2016

Colorful silhouettes of flying birds.THE PRESENTER TRAP

The four deadliest words a prospective presenter can say are, “I’ll just wing it.”

When it comes to presentation excellence, professionalism is synonymous with preparation. Audiences may forgive initial jitters but they will rarely forgive an unpolished performance. In a highly competitive business world ‘winging it’ is risky business. Be prepared. Be professional. You may be a subject expert however this alone does not ensure that you can effectively communicate your knowledge to an audience.

You may argue, “I know someone who is a great presenter and she tells me she wings it all the time.” I would receive the proclamation with caution and skepticism.  You may recall the student who told you she only starts studying the night before exams and always gets an ‘A’.  Believing this to be true, the next time you have an exam you cram the night before only to be shocked when you receive an ‘F’.  I’m not so cynical to think that the ‘A’ student was leading you to fail, but rather, she likely wanted to impress you with her scholastic expertise. Having said that, there are those amazing few presenters who have the innate talent to deliver presentations with limited preparation.  The rest of we mortals need to plan and practice.

Audiences know when you lack preparation and they don’t like it. It makes them feel that you didn’t think they were worth the time. They attend presentations with high expectations and low attention spans. To keep people engaged requires substantive content and dynamic delivery. A sign that you have successfully engaged your audience is when you are able to stop them from reaching for their smartphones while you speak.

A DISCIPLINED PROCESS

One of the first questions I ask when coaching a client is, “What’s your process? The common response is, “I build a deck and put speaker notes below the slides.” A good start but that is only about 50% of the equation. Your road to success begins with a disciplined process which is a combination of efficient planning and diligent practice.  As one of my acting instructors once said, “It is not how many hours you practice, but rather how you practice in those hours.”

I have my clients deliver their presentations twice in a row to see if they are able to repeat the presentation with consistent content and delivery.  You don’t want to be a ‘one hit wonder’ who presents on a wing and a prayer.  The high standard of delivery and messaging needs to be repeatable. Imagine if you attended a theatre production on a night when the cast was performing erratically – lines missed, sloppy staging, and lack of enthusiasm. You would feel cheated by the experience and the ticket price.

BEWARE THE SHORTER IS EASIER MYTH

There is a popular misconception that a shorter presentation is easier to prepare.

A shorter presentation doesn’t mean you can take shortcuts. It is known among professional speakers that the less time you are given to speak, the greater the challenge. Short presentations can actually require more preparation than a lengthier one. Why?  You have limited time to engage your audience and communicate your ideas.  The messages need to be delivered with precision. Economy of words is critical.  This notable saying underscores the point, “If I had more time I would have written a shorter letter.”

REDUCE NERVOUSNESS

The more you practice the less nervous you will be.  If you have anxiety when you speak, particularly when stakes are high, why sabotage yourself by not being properly prepared?  Some people think they need oxygen and medication to make it through their presentation. What they really need is to prepare and practice to build their confidence.

Here is a list of suggestions to practice properly:

  1. Deliver at performance level.
  2. Time your presentation for repeatable consistency and continuity.
  3. Visualize a positive response.
  4. Practice advancing slides along with verbal transitions.
  5. Tape record your presentation to evaluate your delivery and refine content.
  6. Repeat process and refine content and delivery until you feel confident.

Laughing and Learning: A Perfect Pairing

Thursday, September 24th, 2015

Group of Multiethnic Cheerful People ApplaudingWhy pair laughing and learning?  Because it works.  Humour is one of the best ways to get your messages across, particularly if your audiences can identify with the stories you tell.   This also means that it is important to know your audience.

I use humour throughout my speeches and workshops and close my presentations with material that leaves my audiences laughing. Why is it important to do so? Because I believe the joyful memory will stay with them for the rest of the meeting and beyond.  If that memory is retained, then chances are, so will my messages.

Recall some of your favourite leaders, colleagues, trainers, and speakers.  The memorable ones are those who use a combination of compelling stories and humour to effectively communicate their messages. Of course we need substance –  proof points and concrete information to support what we are saying.  However, we also need to create balance with a lighter outlook.

Even Shakespeare knew the necessity of comic relief.  In his most tragic plays like, King Lear and Hamlet, he gave the audience a break from the intensity of the action by introducing a comedic scene.  There is a reason this interlude is called ‘comic relief ’.

Incorporating humour does not mean you have to be a comedian or joke teller.  It is about approaching your audience with a lightness of being.  It is about using humourous stories to encourage others to see solutions and possibilities, and to generate a collective positive experience.  People who share a healthy sense of humour tend to energize a room and engage colleagues and clients.

The next time you lead a meeting or deliver a presentation, consider ways to include humour – a lightness of being.  Your audiences will be attentive and grateful.

Presentations: Always have plans B and C

Thursday, January 9th, 2014

Plan A B C.001It is not unusual for a meeting or conference agenda to fall behind.  This can happen for a number of reasons, but one of the most common is speakers running over their assigned presentation times.  If you are asked to be a presenter then you have a responsibility to keep within your assigned limit, to do otherwise is indulgent and disrespectful of those with whom you are sharing the platform, and to the meeting planner who painstakingly developed the program.  Demonstrate professionalism and consideration. Be prepared.

You may have already experienced being that presenter who is the victim of the prolonged agenda. The scenario usually goes something like this.  You are the last, or close to last, speaker on the agenda. Out of the corner of your eye you see the meeting planner approaching with a stealth-like stride. Your inner voice sighs, “Uh, Oh.”, as your body goes tense.  Sure enough, you are asked to cut your 30-minute presentation, which you worked so long and hard to prepare, down to 15 minutes. Your mind races as your presentation flashes before your eyes. What slides should I cut?  What stories should I dump? Shall I speak double time?

Spare yourself this anxiety and be prepared with a Plan B, and possibly a Plan C.  Practice the abbreviated versions in the same way as you would your full presentation.

To determine how to make the edits consider these three questions:

1. What is the most relevant content for this audience?

2. What is the most compelling information?

3. What are the most compact stories and examples?

(Choose stories and examples that require minimal set up and narrative.)

Other Tips to making Edits:

–      Determine the content that is a “need to know’ for the audience versus ‘a nice to know’. The ‘nice to know’ information is the disposable one for your plan B and C

–      Time each story or example so that you know how long it takes to deliver.   Always practice in real-time and at performance level. Speaking more quickly is never a good solution.

–      Limit the number of slides and number of bullets. You can always expand when time allows.  Not every idea has to be displayed in your slide show.

–      Calculate the length of your Q and A and include this as part of your assigned time.  This timing is often overlooked or poorly estimated

Presentation Logistics: Be Your Own Stage Manager

Friday, September 20th, 2013

Presentation room.001You have been invited to give a presentation. You prepare your content, build your slides, and practice your delivery. Excellent. But have you given any consideration to the logistics involved to ensure that your presentation will go smoothly?  I refer to those common obstacles that can impair your performance, such as: no microphone when you expected there to be one; poor staging so that you find yourself straining to see the screen; no one to help set up a projector that is totally foreign to you; the extension or VGA chords are missing; you expected tables to facilitate interactive exercises but the room is set up classroom style.

Whether presenting in a boardroom or ballroom you need to control your presentation environment to establish the best audience engagement and speaker ease.  Many presenters presume that this is the sole responsibility of those organizers. This is not the case. The reality is, you are the one alone in front of the audience, so better look after yourself. You have more control than you think.

There are several actions you can take prior to the meeting and one site at the venue. You want to minimize the unknowns. The more you plan in advance the greater confidence you will have when you present on site and less chance of being derailed by unforeseen circumstances. Logistical management is just as important as practicing your presentation.  You likely have enough anxiety about presenting so why escalate the situation by having to deal with unsettling and unexpected obstacles?

Sometimes there is a technicians and on site to help you and they act as the Stage Manager. Introduce yourself and ask for any special directions that will help you interact with the A/V devices most effectively.  Prior to presenting, a professional speaker will walk the stage, do a sound check, practice with the remote, and review the slides. If there is no Technician or Planner support then you need to be your own Stage Manager.  Follow the seven important steps on the checklist to ensure that you are ready to confidently present.

CHECKLIST FOR LOGISTICS

  1. Copy your slideshow and speaker notes on a flash drive or in a virtual cloud like Dropbox or iCloud
  2. Print a hard copy.
  3. Inspect your laptop case includes your charger.  If you have a MAC make bring your own a VGA adapter as on site technicians may not provide these.
  4. Bring your own remote.  Keep extra batteries in your laptop case.
  5. Provide your own travel clock – you can buy one for under $10
  6. Make sure you receive clear directions to the venue.
  7. Give yourself plenty of travel time. Allow for traffic and find out where park in advance.  Arriving in a panic is not a good way to start or fair to the organizer.

© Lorraine Behnan, ExpressionLab Communications Inc.

All is ‘com’, all is bright.

Monday, December 17th, 2012
(c) Photograph by Lorraine Behnan

(c) Photograph by Lorraine Behnan

At this time of year we celebrate many holidays and revel in the festivities of the season.  Another year has quickly passed with the inevitable peaks and valleys of life’s landscape.  We continue to make memories.

I started to reflect on my own year and one thought lead to another.  These thoughts lead to my blog.

We are in a world in which technology is a huge part of our lives, and we spend a lot of time in the .com universe.   However, there are many other kinds of ‘com’ assets that elevate our quality of life.  The preface for ‘com’ means: with; altogether; jointly.

Here are my favourites:

Combine – Sharing your ideas or talents with colleagues and friends increases opportunities and the possibility to succeed.

Comedy – Laughter and humour infuse energy, camaraderie, and productivity. A lightness of being gets us through those particularly stressful days.

Comfort – Each of us has challenging days, be they emotional or physical. The comfort of others helps lessen the burden. Be aware of those in need and reach out.

Commend – There are certain actions taken which require a degree of risk and bravery for the benefit of others. Find ways to earn the commendation, and be quick to commend those who make the effort.

Commit – When we believe in an idea, person, or project we can demonstrate our support through firm commitment.

Communicate – The art of conversation is timeless.  We have many vehicles in which to communicate.  Before you write that lengthy email, consider picking up the phone or meeting face-to-face.  Continually hone your skills.

Compliment – We love to be recognized for our contributions and achievements no matter how small or great.  One compliment can go a long way to motivate an individual or group, and to strengthen a relationship.

I am sure you have a favourite com of your own.

Wishing you peace and joy for 2013.

Maximize Speaker Value

Tuesday, November 22nd, 2011

Woman presenter with WhiteboardOrganizations and companies continually look for new ways to create memorable and valuable meetings. One of the most popular practices is to engage a dynamic Keynote Speaker whose role is to set the tone for the day, introduce the theme, and infuse excitement and energy that can be sustained for the duration of the event.

A great keynote speech inspires the audience, encourages a call-to-action, and generates interest to explore the topic further. A memorable keynote adds value to your meeting or event. Many speeches are independent, however, others can be great springboards for workshops.

You can maximize the value of a speech and increase the longevity of its impact by engaging the same speaker to deliver both the keynote speech and lead or facilitate a workshop on the same day. This is an option that is becoming more in demand to increase the sustainability of an event.

Here’s how the  combined offering of Keynote Speaker and Workshop Leader maximizes the value:

  1. Having the same speaker deliver the keynote and lead or facilitate a workshop provides continuity and boosts retention of key messages and best practices.
  2. The keynote followed by a workshop creates an immediate opportunity to put theory into practice. Participants can dive deeper into the learning and development process while the keynote ideas are still fresh.
  3. The workshop setting allows the participants to build a deeper relationship with the speaker thereby increasing their willingness to embrace and implement ideas.

Arctic Adventure

Tuesday, November 17th, 2009
Iqaluit Frobisher BayIqaluit, Nunavut  –  photograph © Lorraine Behnan

I am always amazed by Canada’s geographical and cultural diversity. Last week I was amazed once again. Being invited as the Keynote Speaker at a conference in Iqaluit created the opportunity. A bonus experience was the arrival of the Olympic flame, an historical event that I had the thrill to witness. How exhilarating to stand among the townsfolk of Iqaluit and cheer their local athletic heroes! The electricity of excitement warmed the minus 20 below zero temperature. It was spellbinding to watch our clouds of breath float in midair. I was only in Iqaluit for 24 hours yet I was deeply touched by the beauty of the people and the geography. It was also immediately apparent how the Inuit worry about their land – the melting ice caps, the lack of snow, the shift in migration habits of the wildlife. I hope we can control climate change before it further impacts this magnificent frontier.

Click here to learn more about Iqaluit